HooBuy W2C Spreadsheet: Fields, Status & Examples

A W2C spreadsheet needs a stable candidate ID, the exact source link and option, dated price evidence and a next-action status. Separate a discovered product from one that is ready to order or ship.

Treat every spreadsheet row as a dated research record. Confirm current product details, services, fees and parcel options on the live destination before acting.

A page full of product cards can help discovery, but a bare link does not explain what was checked or whether the listing later changed. A more useful Hoobuy spreadsheet connects each W2C source with the selected variant, verification date, QC evidence and parcel decision.

1. Use fields that support a decision

Recommended fields include product name, category, source marketplace, seller, exact URL, selected colour and size, date checked, link status, price basis, domestic freight note, QC status, follow-up evidence, packed weight, route note and final decision.

2. Document the W2C source

A W2C cell should do more than hold a URL. Record why the candidate was saved, which seller and option were reviewed, and what could make the record invalid. If the source is unclear, later QC comparison becomes unreliable.

3. Use clear QC states

Useful states include waiting for warehouse arrival, evidence ready, review needed, follow-up requested, approved, held and return considered. This prevents completed and unresolved items from being mixed together.

4. Write decision-changing notes

For shoes, note size labels, outsole, heel shape and pair symmetry. For clothing, note measurements, collar, stitching and print placement. For bags and accessories, note hardware, zippers, dimensions and included pieces. Avoid vague notes such as “looks good.”

5. Record the final action and reason

Before parcel submission, review unresolved evidence, packed weight, dimensions, route eligibility, protection and the live final amount. Record the action—approve, hold, request evidence, return or remove—with a short reason and date.

Summary

A maintainable Hoobuy spreadsheet turns scattered links into a repeatable verification workflow. Clear fields make it easier to spot stale listings, unresolved QC questions and parcel risks before they become avoidable mistakes.

Work through one candidate

Imagine a hoodie discovered through a shared link. Start by recording the final marketplace URL, seller and exact colour and size. Save the selected price and the seller’s chest-width and length method, then compare those measurements with a garment you own.

After ordering, attach the order and warehouse identifiers to that same row. Use QC photos to check the received label, visible condition and relevant measurements. An unclear measurement stays unresolved instead of becoming an automatic approval.

Move from an approved item to a parcel

Once the item is approved for your use, add it to a dated parcel version. Individual item weight is an early input; packed dimensions and weight belong to the later shipping record. Follow the shipping calculator guide and preserve the inputs behind every estimate.

Keep the complete budget alongside the workflow. A paid product, pending domestic delivery and estimated international shipment are different cost states. A missing figure should remain pending until there is evidence to resolve it.